Journal entries and the general ledger

Journal entries and the general ledger

The general ledger is the complete record of every financial movement in your business. The good news: NexerIQ writes most of it for you. When you issue an invoice, record a payment, or run payroll, the matching ledger entries are created automatically. You'll find the record under Finance → Ledger Entries. You rarely need to touch it — but it's there when you want to see exactly what happened.

What the page shows

The page lists the journal entries for the current period, noted at the top. Each row shows:

  • Entry Number and Entry Date — the reference and date of the entry.
  • Description — what the entry was for.
  • Source — where it came from (for example, an invoice, a payment, or payroll).
  • Posted — a green Yes when the entry has been finalised into the books, or a No badge while it's still a draft.
  • Created At and Created By — when and by whom the entry was recorded.

Finding and exporting entries

  1. Use the filter row at the top of each column to narrow the list — for example, by source or description.
  2. Use Export to download the entries for your accountant or your own records.
  3. Click the refresh button to reload the latest entries.

Posted vs not posted

  • A posted entry counts toward your reports and balances.
  • An entry marked not posted is still a draft and won't be reflected until it's finalised — this is the usual reason a Trial Balance shows as unbalanced.

Tip: If a report figure looks wrong, the ledger is where you confirm the underlying entries. For a summarised, multi-period view of the same data, use Finance → GL Analysis.

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