A supplier is anyone you buy from. Their record is the buy-side twin of a customer: it holds their details, your payment terms, and a running history of what you owe. Set a supplier up once and you can reuse it on every purchase order, bill, and payment. This article covers creating and maintaining suppliers in the NexerIQ Web App.
How buying works in NexerIQ
Purchasing follows a simple, traceable path: Purchase Order (what you're buying) → Reception (what turned up) → Bill (the supplier's invoice) → Payment. Each step links to the last, so you can always see the full story behind a purchase.
Where suppliers live
Open Procurement → Suppliers from the left menu. The list shows each supplier's Code, Name, Currency, Payment Terms, Lead Time Days, and Status (Active or Inactive). Use the filter row at the top of any column to find a supplier quickly.
Adding a supplier
- Select New Supplier (top right). A panel opens on the right.
- Under Identity, enter a Code (a short unique reference, saved in uppercase), the Name, and the VAT number if you have it.
- Under Commercial terms, choose the Currency, pick the Payment Terms, and set Lead Time Days — how many days the supplier usually takes to deliver.
- Under Financial, optionally set a GL Account and a Billing Address.
- Select Save. NexerIQ opens the new supplier's detail page.
Don't worry about filling in everything up front — only Code, Name, Currency, and Payment Terms are required. You can add the rest later.
Editing supplier details
Open a supplier by selecting its Code in the list. The Overview tab shows their identity, commercial terms, and financial settings. Select Edit to change the name, VAT number, payment terms, lead time, GL account, or billing address, then Save changes. (To manage the people you deal with and their bank details, see Supplier contacts and bank accounts.)
Activating and deactivating
From a supplier's detail page, use the Actions menu to Deactivate supplier when you stop trading with them, or Activate supplier to bring them back. Deactivating keeps the full history but hides the supplier from everyday lists.
Tip: the row menu on the Suppliers list also offers View activity — the total you owe, unpaid invoice count, and an aging chart — and Attachments for contracts and price lists.
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