A bill is a supplier's invoice — their request for payment. Recording it in NexerIQ tells the system you owe the money, adds it to your accounts payable, and sets a due date so nothing is paid late (or twice). This article shows how to record, approve, and post supplier bills in the NexerIQ Web App.
Creating a bill
- Open Procurement → Bills and select Create Bill.
- Choose the Supplier and the Currency.
- Enter the Supplier Invoice # (the number printed on their invoice) and, if it relates to a purchase order, the Linked PO.
- Set the Invoice Date and the Due Date, then select Create.
- Add or check the lines and totals on the bill that opens.
Starting from a purchase order? Use Create Bill on the order instead — the supplier, currency, and lines come across ready to check.
The bill's journey
A bill moves through clear statuses, shown as a colour-coded badge:
- Draft — you're still building it. Lines can be edited.
- Pending Approval — sent for sign-off with Submit for Approval.
- Approved — signed off, ready to post.
- Posted — recorded as money you owe.
- Partially Paid / Paid — settled in part or in full.
Approving and posting
On a Draft bill you can Submit for Approval or, if you have the right permission, Post it directly. A bill awaiting sign-off can be Approved or Rejected (with a reason). Post turns the bill into a live amount in your accounts payable, added to the supplier's balance — ready to be paid (see Paying suppliers).
Something not right?
If a posted bill looks wrong, select Dispute and add a reason while you sort it out with the supplier. It stays visible and on record, but is flagged so it isn't paid before you're happy with it.
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