A purchase order (PO) is your formal request to a supplier for goods — it sets out what you want, at what price, and which warehouse should receive it. It's the first step in buying, and everything that follows (the goods arriving, the bill, the payment) links back to it. This article shows how to create, send, and track a purchase order in the NexerIQ Web App.
Creating a purchase order
- Open Procurement → Purchase Orders and select Create Purchase Order.
- Choose the Supplier — their Currency fills in automatically, and you can adjust it.
- Pick the Warehouse where the goods should be received.
- Set the Order Date and the Expected Date if you know it. Add Notes if needed.
- Select Create. The order is saved as a Draft and opens for you to add lines.
Adding line items
On the draft order, add a line for each item: the product (or a free-text description), the quantity, and the agreed unit cost. NexerIQ totals the order — net, tax, and gross — as you go. You can edit lines freely while the order is a Draft.
Sending it to the supplier
When the order is ready, select Send. The status moves to Sent and the lines are locked, so you have a clean record of what was ordered. From here, NexerIQ tracks how much actually arrives against what you ordered.
Tracking what's arrived
As deliveries come in, the order moves through Sent → Partially Received → Received. You record each delivery from the order itself — see Receiving goods. When goods are in, use Create Bill on the order to start the supplier's invoice with the lines pre-filled. Linked receptions and bills are listed at the bottom of the order.
Changing or cancelling an order
While an order is a Draft you can Edit it or Delete it. Once it has been Sent, use Cancel (with a reason) if you need to pull out. If goods have already started arriving, it's best to receive what came and adjust from there, so your stock and supplier records stay accurate.
Tip: the order list is colour-coded by status, so a glance tells you what's still awaiting delivery.
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