When goods arrive from a supplier, you record them against the purchase order. This creates a reception (a goods received note), the moment your stock goes up — and the moment NexerIQ captures what the items cost, which feeds straight into your inventory valuation. This article shows how to receive goods in the NexerIQ Web App.
Receiving against a purchase order
- Open the purchase order under Procurement → Purchase Orders. The order must be Sent or Partially Received.
- Select Receive. The Receive Goods panel opens on the right.
- Each line shows the quantity Ordered, the amount Already Received, and a To Receive box pre-filled with what's still outstanding.
- Adjust To Receive for any line that arrived short, and pick a Location within the warehouse if you store items by bin or shelf.
- Set the Received Date, then select Confirm Reception.
NexerIQ adds the received items to the chosen warehouse at the order's cost and updates the order to show what's still outstanding.
Part deliveries
Suppliers often deliver in stages, and that's no problem. Receive whatever arrived now, and the order shows as Partially Received with the rest still expected. Record another reception when the next delivery comes. You can't receive more than was ordered on a line, which guards against typos.
Finding past receptions
Open Procurement → Receptions to see every goods received note, with its GRN Number, the linked purchase order, the supplier, the warehouse, and who recorded it. Each reception also appears under Linked Receptions on its purchase order.
Why this matters
Receiving does two helpful things at once: it keeps your stock levels accurate, and it captures the cost of what you bought so your product values and margins stay right. It also sets you up for the next step — recording the supplier's bill (see Recording supplier bills).
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