Recruiting: post a job, track candidates, and hire

Recruiting: post a job, track candidates, and hire

NexerIQ's recruiting tools let you post a job, collect candidates, track each application as it moves through your hiring stages, and turn the person you choose into an employee — all without leaving the app. This article walks you through the whole flow, from creating a job posting to the final hire.

Creating a job posting

  1. Go to People → Recruiting and click New job posting.
  2. Enter a Job title (required), and optionally a Department, Location, Employment type (Full time, Part time, Contract, Internship, or Freelance), a Closes at date, and a Description.
  3. Click Save. The posting opens so you can start adding candidates.

A new posting starts as a Draft. On the posting page, use Publish posting to make it active, Pause posting to hold it, and Close posting when the role is filled.

Adding candidates and applications

On a job posting, the Applications section lists everyone who has applied. Click New candidate to add one:

  • Pick an Existing candidate from the list, or leave it blank to create a new person.
  • For a new candidate, enter their First name, Last name, Email address, Phone number, and Candidate source (Direct, LinkedIn, Referral, Job board, Agency, or Other).
  • Add a Cover letter if you have one, then click Save.

You can also manage everyone in one place under People → Recruiting → Candidates, where each candidate shows a Status such as Active, Hired, or Rejected.

Moving an application through the stages

Each application carries a status: Applied → Screening → Interviewing → Offer, ending in Hired, Rejected, or Withdrawn.

  • Use Advance application to move someone to the next stage.
  • While interviewing, use the pen button to Add interview note — record who interviewed, when, a rating, and notes.
  • Use Reject application to decline a candidate.

Hiring the candidate

  1. When an application reaches Interviewing or Offer, click Hire from application.
  2. In the Hire employee panel, confirm the Employee code and Tax ID, and set the Pay type, Pay rate, Currency, Pay frequency, and Start date.
  3. Click Hire from application. NexerIQ creates the employee record and opens it for you.

Tip — adding a candidate by the same email NexerIQ already has links the application to that existing person, so you don't end up with duplicates.

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